September 28th, 2023
Author: Simon Schaffer
Board Member Remote Voting
Board member remote voting permits directors to vote during meetings without the need to travel or disrupt business operations. It reduces time and costs for all participants since it removes the need to travel between meetings or pay for flights, train, or bus tickets as well as hotel rooms, gas, or business meals for board members who live away. It also reduces the cost of printing and keeping documents.
If you decide to allow your board members to vote via email in a virtual meeting, it is crucial to establish a clear voting procedure and that all required conditions are met for an election to be valid. First, the voting procedure must be clearly stated (including the definitions of “yes”, “no” and “abstention”) in the agenda for the meeting. All board members must then respond to the call for votes within a reasonable period of time. The presiding officer must confirm that the voting process has been completed and the results are recorded in the minutes.
If you want to ensure that your board members are able to vote in an effective and secure way it is recommended that you switch to a more efficient method like a board portal. These platforms provide the highest level of security, ensuring that all information is protected and that nobody can alter the results. Additionally using these tools will increase board participation, since directors are encouraged to voice their opinions and participate in discussions prior to when they make a decision on matters.
https://www.boardmanagementsolution.info/best-practices-in-planning-effective-meetings
The utopian dreams of Russian-style cybernetic communism could only be turned into everyday reality within the made-in-the-USA global village.
